negii Inc. (the “Company”) appropriately handles the personal information of individuals who use “Traveling in Japan Film” (the “Service”) (each, a “User,” and collectively, the “Users”) in accordance with the Act on the Protection of Personal Information of Japan and other applicable laws and regulations, as set forth below.

1. Collection of Personal Information

The Company collects personal information by lawful and fair means to the extent necessary to provide the Service.

The information collected by the Company may include, but is not limited to, the following:

• Name, email address, telephone number, address, and other contact information

• Preferred filming date, filming location, number of participants, filming details, and other booking-related information

• Inquiries, consultations, and other communications with the Company

• Information relating to payments, refunds, and other transactions

• Information relating to the User’s use of the Service

• Video, photographs, audio, and other data captured during filming

• Access information and other information collected through use of this website

If persons other than the User participate in filming, video or photographs may contain their appearance or other information by which they can be identified.

2. Purposes of Use

The Company uses collected personal information for the following purposes:

• To respond to inquiries, consultations, and booking requests relating to the Service

• To confirm and communicate filming details, filming dates and times, filming locations, and other necessary information

• To arrange videographers, photographers, interpreters, and other staff necessary to provide the Service and conduct filming

• To produce, edit, and deliver films, photographs, and other works

• To process billing, payments, refunds, and other payment-related procedures

• To respond to inquiries, requests, complaints, and other communications from Users

• To operate, maintain, improve, and enhance the quality of the Service

• To respond to fraudulent use, violations of the Terms of Use, or other conduct that interferes with the proper operation of the Service

• To comply with applicable legal obligations

• To carry out activities incidental to any of the purposes listed above

The Company will not use personal information beyond the scope necessary to achieve the purposes stated above unless the individual has given prior consent or such use is otherwise permitted by law.

3. Provision of Personal Data to Third Parties and Outsourcing

The Company will not provide personal data to third parties without the consent of the individual, except in the following circumstances:

• When required by law

• When necessary to protect the life, body, or property of a person and it is difficult to obtain the individual’s consent

• When particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the individual’s consent

• When cooperation is necessary for a national government agency, local government, or a person entrusted by either of them to perform duties prescribed by law, and obtaining the individual’s consent may interfere with the performance of such duties

The Company may outsource certain operations necessary to provide the Service, including filming, editing, interpretation, payment processing, data storage, and data transmission, to external service providers or staff.

In such cases, the Company will permit the handling of personal information only to the extent necessary to achieve the relevant purposes of use and will appropriately manage and supervise such contractors through appropriate selection, contractual arrangements, and other necessary measures.

In providing the Service, the Company may use cloud services, payment services, data transmission services, or other services provided by businesses located outside Japan. Where the provision of personal data to an overseas business requires measures under applicable law, the Company will take the necessary measures in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations.

4. Handling of Filming Data

The Company handles video, photographs, audio, and other filming data captured in connection with the Service to the extent necessary for filming, editing, delivery, and other purposes related to providing the Service.

Filming data may contain the appearance of the User or accompanying participants, as well as other information by which they can be identified.

If the Company wishes to use video or photographs in which the User can be identified on the Company’s website, social media accounts, advertisements, portfolio, examples of work, or other promotional materials, the Company will obtain the User’s prior consent.

The Company will not publish identifiable video or photographs of the User for promotional purposes without the User’s prior consent.

Filming data and delivered files may be retained for a period reasonably necessary to provide the Service, respond to inquiries, handle disputes or problems, or for other legitimate business purposes. After the purpose of use has been achieved or any legally required retention period has expired, the Company will delete or otherwise appropriately dispose of such data as necessary.

5. Management of Personal Information and Use of Cookies

The Company takes necessary and appropriate security measures, including access control, to prevent leakage, loss, damage, unauthorized access, and other risks relating to personal information handled by the Company.

When the handling of personal information is outsourced to a third party, the Company will provide necessary and appropriate supervision of the contractor.

If a leak or other incident involving personal information occurs and reporting or notification is required by law, the Company will take the necessary measures in accordance with applicable laws and regulations, including reporting to the Personal Information Protection Commission of Japan and notifying affected individuals where required.

This website may use cookies and similar technologies to improve convenience, understand website usage, and improve the Service.

Users may configure their browsers to refuse cookies. However, doing so may prevent certain features of this website from functioning properly.

6. Requests for Disclosure, Correction, Suspension of Use, and Other Measures

If an individual requests notification of the purpose of use, disclosure, correction, addition or deletion, suspension or deletion of use, suspension of provision to third parties, or any other action permitted by applicable law in relation to personal information or retained personal data held by the Company, the Company will verify the identity of the individual and respond appropriately in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations.

The Company may be unable to comply with all or part of a request where the Company is not legally required to do so, where compliance may harm the rights or interests of the individual or a third party, or where otherwise permitted by law.

For requests, consultations, or inquiries regarding the handling of personal information, please contact us through the inquiry form on this website.

7. Compliance with Laws, Amendments to This Policy, and Contact Information

The Company complies with the Act on the Protection of Personal Information and other applicable laws, regulations, and guidelines relating to the handling of personal information.

The Company may amend this Privacy Policy as necessary due to changes in applicable laws, changes to the Service, or other circumstances. If material changes are made, the Company will provide notice by posting the revised policy on this website or by another appropriate method.

For inquiries regarding the handling of personal information, please contact us through the inquiry form on this website.

Personal Information Handling Business Operator

negii Inc.

Representative Director: Yuki Yamashita

For the Company’s address and other business information, please refer to the “Specified Commercial Transactions Act” page.

Version 1 — Effective September 30, 2026